Payroll Specialist

San Diego, CA
Full Time
Mid Level

KR Wolfe is looking to add an experienced Payroll Specialist to their team. KR Wolfe is a women owned and operated small business with administrative offices located in San Diego, CA. KR Wolfe services clients nationwide with teams of General Contracting Specialists and Systems Integration Specialists focused on constructions and proprietary systems integration within the medical, education, commercial, government and solar fields. 

Job Summary 

The Payroll Specialist is responsible for preparing and processing all aspects of the company’s weekly payroll and other payroll-related duties in collaboration with the Human Resources department.  

Essential Duties and Responsibilities 

  • Onboarding 

  • Assist Human Resources Manager with onboarding by creating New Hire profiles in payroll processing database 

  • Gathers New Hire information to enter input into payroll processing database including workers compensation codes and direct deposit information  

  • Payroll Processing  

  • Review employee timecards to ensure accuracy and no missing timecards  

  • Managing and processing company’s payroll, ensuring accurate and timely payment to employees 

  • Prepares weekly reports to provide for final review of payroll prior to submission 

  • Maintains payroll records and ensures compliance with federal, state and local tax law regulations 

  • Maintains and updates employee Paid Time Off  

  • Stays current with changes in legislation that may affect payroll  

  • Handles payroll calculations, deductions and tax withholdings  

  • Exports payroll information from processing database to QuickBooks 

  • Compiles summaries of earnings, taxes and deductions 

  • Processes changes to payroll, such as terminations, relocation and wage increases 

  • Resolves payroll discrepancies by collecting and analyzing information  

  • Conducts regular audits and assessments to identify any areas of non-compliance 

  • Prevailing Wage  

  • Prevailing Wage Compliance – Understands federal and state labor compliance and prevailing wage regulations and standards; applies changes/ updates to procedures accordingly  

  • Reviews contracts for Prevailing Wage requirements and gathers appropriate Wage Determinations that apply 

  • Calculates Prevailing Wage wages and fringe benefit calculation and coding  

  • Review and comply with Prevailing Wage requirements when bidding projects and compliance when projects are awarded to the company. 

  • Prepares, completes and submits all required federal and state Prevailing Wage forms and documents 

Qualification Standards 

  • Minimum 3 years’ experience with payroll calculation and processing 

  • Excellent understanding of the payroll process and related legislation and regulations 

  • Minimum 3 years’ experience with prevailing wage compliance experience and understanding of Multi-state Labor Codes 

  • Experience with submitting DIR eCPRs, LCP Tracker and/or like reporting platforms 

  • Microsoft Office and Excel skills with advanced formulas, report creation, etc. (Excel certificate classes preferred) 

  • Bachelor’s degree in accounting, finance or related field preferred  

Compensation and Benefits  

$27.00 - $30.00 

Health, Dental, Vision Benefits 

401K Contribution and Match 

Paid Time Off 

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