Office Administrator

Lakeside, CA
Full Time
Mid Level

Office Administrator

Location: Lakeside, CA
Schedule: Monday – Friday, 7:30 AM – 4:00 PM
Status: Full-Time, Non-Exempt (Hourly)
Hourly Pay Range: $20.00 – $23.00
Reports To: Operations Manager

About the Role

We’re seeking a reliable, organized, and proactive Office Administrator to support daily operations in our office and employees in the field. This role is ideal for someone who enjoys variety, takes initiative, and thrives in a fast-paced environment. You must have solid communication skills as you’ll handle a mix of administrative support, inventory tracking, shipping and receiving, basic tech support, and fleet coordination.

What You’ll Do

Office & Warehouse Management

  • Open and close the main office and warehouse daily

  • Answer phones, emails, and respond to incoming/outgoing mail

  • Keep office and warehouse clean, organized, and well-stocked

  • Support budgeting and light bookkeeping tasks

Inventory Management

  • Maintain accurate inventory of tools and construction equipment

  • Audit, track, and report inventory levels; recommend reorders

  • Distribute tools and materials to employees and job sites

  • Manage inventory stored in fleet vehicles, storage units, and jobsites

  • Coordinate tool calibrations and re-certifications

Shipping & Receiving

  • Prepare outgoing shipments: package, weigh, and label items

  • Track incoming and outgoing packages and update status

  • Process shipment orders accurately

  • Send out recognition gifts to employees and clients

  • Move shipments and materials in/out of warehouse

  • Calculate shipping/freight costs when needed

Fleet Management

  • Schedule regular maintenance for company vehicles

  • Monitor fleet usage and create reports on schedules and maintenance

  • Provide occasional local transportation for management using company vehicles

Basic Tech Support

  • Manage office IT equipment (phones, laptops, printers, etc.)

  • Provide basic troubleshooting and support for employees’ devices

Other Responsibilities

  • Pitch in with additional tasks and projects as needed to support the team

Qualifications

Basic Qualifications

  • High school diploma or GED

  • 2+ years of experience in an administrative role

  • 3+ years of experience with Microsoft Office platforms such as Excel and Outlook

  • Availability to work Monday – Friday, 7:30 AM – 4:00 PM

  • Excellent communication and problem-solving skills

  • Ability to work independently, multi-task, and stay detail-oriented

Preferred Qualifications

  • College degree

  • Experience in an administrative role within a construction or related field

Benefits

  • Health, Dental, and Vision Insurance

  • 401(k) with company match

  • Opportunities to grow with a fast-paced, supportive team

Physical Demands

This position requires the worker to sit at and navigate a computer workstation for about half of the workday. The other portion of the day may involve moving throughout the office, with frequent light lifting, bending, and reaching of up to 25 pounds.

If you’re ready to bring your skills to a hands-on, team-oriented role where every day looks a little different — we’d love to hear from you!

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