Accounts Payable (AP) Accounting Specialist

The AP Staff Accountant is responsible for ensuring the overall success of KR Wolfe’s accounting department by supporting the Controller in: (1) setting up and maintaining all vendor accounts; (2) managing unpaid bills; (3) verifying expense reports; and (4) reconciling accounts monthly.

• Full Vendor setup and maintenance of vendor W9, insurance requests, entry and 1099 processing. 
• Reconcile all Company accounts, including subcontractors
• Maintain and distribute preferred Vendor list to team
• Process all incoming invoices: review, flag unusual or questionable items, code, get approval and enter
• Manage unpaid bills, recommend for payment weekly (vendors & subcontractors) and process check run
• Job cost fleet
• Auto payments:  monitor, enter into accounting/job cost systems & post payments
• Monitor and reconcile accounts monthly:
• Travel credits / refunds – distribute open credit notice to all PM’s
• Employee reimbursement/charge backs – reconcile with payroll
• Sales tax – track exempt purchases, reconcile quarterly
• Owners’ personal expense – log and report monthly
• Correspond with vendors and respond to inquires
• Assist with month end closing
• Provide supporting documentation for audits
• Maintain confidentiality of organizational information 
• Adherence to company Mission, Vision, and Values
• Other duties as assigned.

• Construction accounting experience preferred  
• General knowledge of the full accounting cycle, income statement/balance sheet, GL accounts and job cost posting
• Working knowledge of QuickBooks  
• Ability to troubleshoot and problem solve when transactions are not balanced or are missing
• Comfortable working directly with Managers to resolve discrepancies
• Comfortable working directly with Project Managers and field staff to resolve expense discrepancies
• Ability to work with little supervision and take the initiative to create a process to complete assigned tasks on time 
• Working knowledge of Microsoft Office Suite, with an emphasis on Excel and Outlook
• Ability to quickly learn new computer programs and operate mobile devices
• Ability to make sound decisions and escalate matters quickly and efficiently.
• Ability to read, analyze, and interpret complex documents.
• Ability to respond effectively to sensitive inquiries or complaints. 
• Ability to read, write and speak the English language to interact with coworkers

Education

High School Diploma, or GED equivalent required, College Degree in related area preferred

Experience

Minimum of two years of experience in accounting

Range of Compensation

$67,000.00 - $70,000.00
Health, Dental, Vision
401K Match